Good evening, Dr. Morgan
- Jordan LeeFollow-up · Complete
- Amara SinghNew patient · In room
- Taylor BrooksTelehealth follow-up
LIVE PRACTICE OPERATING SYSTEMIPMS / 01
THE OPERATING LAYER FOR INDEPENDENT MEDICINE
IPMS puts the Smart EHR — Smart Scribe, Smart Scheduling and smart payment integration, standard on every plan — together with people operations, in-house Meta and Google advertising, outreach, and specialized clinical records in one private environment built around your practice.
No generic shared workspace. Your team receives a separately provisioned practice environment.
THE CASE FOR IPMS
Every claim on these slides is a feature that exists in the software today. Use the tabs, the arrows or the keyboard — it pauses the moment you touch it.
ONE SYSTEM Every plan
Front desk, chart, billing, payroll and marketing are one system with one patient record underneath — not five subscriptions pretending to be a workflow.
SMART SCRIBE Every plan
Smart Scribe listens to the encounter, knows the chart before the first word, and hands the clinician a structured draft to edit and sign. Documentation stops being homework.
THE CODING LENS Every plan
A coder reads the note three days later, when anything the record does not say is gone. The lens reads the room every few seconds, against the same severity engine and the same payer edits that will file the claim.
SMART BILLING Every plan
Codes from the chart, edits before the payer sees them, a real X12 837P, acknowledgments reconciled back onto individual claims, and denials worked as corrected claims instead of duplicates.
SMART SCHEDULING Every plan
Self-booking offers open slots checked against the real rota and the site being worked. Then a four-rung reminder ladder, by text and email, keeps the chair full.
SMARTRECORD Every plan
SmartRecord is the patient's own door: their notes and results, booking, refills, bills, forms and home readings — with a concierge that can actually do the errand.
INTEROPERABILITY Every plan
Pharmacies, labs, radiology, payers, other practices and third-party apps each have a wire format. Smart EHR writes and reads them, rather than exporting a spreadsheet and hoping.
GROWTH OPERATIONS Athena and Olympus
Meta and Google campaigns are created, funded, paused and judged from inside the system that also books the visit — so cost per booked patient is a number, not a guess.
SAFETY AND PROOF Every plan
HIPAA-conscious by construction: an append-only access log, immutable signed notes, sealed staff charts, and records that are archived or superseded rather than deleted.
THE SYSTEM, MODELLED
A three-dimensional model of the product in use — laptop, tablet and phone, with the real interface on each screen. Drag it, or use the arrow keys, to look around.
I have read and understood the risks, benefits and alternatives described above.
Shown on the model: the SmartBox worklist and day board on the laptop, a patient chart with the scribe listening on the phone, and a consent signature bound to its service on the tablet.
Private practice environmentProvisioned for your organization
Role-based controlsAccess aligned to staff responsibilities
Operational continuityAudit records and backup workflows
SMART EHR · STANDARD ON EVERY PLAN
Every IPMS plan ships the complete Smart EHR. Growth plans add Meta Ads with a complete in-house setup and Google Ads with movie-quality video generation, so the system that documents the visit also fills the schedule. e-Prescribing for 2 prescribers is included on every plan; additional prescribers are $30/month each.
Encounters, signed notes, problems, allergies, medications with e-prescribing for two prescribers, lab and imaging orders, referrals, the coding lens and the SmartRecord patient portal. The chart is the point, not a premium.
Ambient documentation: on-device speech becomes a structured, reviewable note while the visit is still happening. The clinician reviews and signs.
Conflict-checked online self-booking, provider availability by day and site, reminders that escalate to a phone call, and same-day rescheduling.
Balances, payment links, weekly plans, receipts and reconciliation through Square or Stripe, tied to the visit rather than a separate terminal.
Campaigns, ad sets, lead forms and landing pages built, launched and paused from inside the system, with cost per lead and per booked patient. No agency.
Search campaigns with conversion feedback, and cinematic, photorealistic video and image creative generated in-house for both Meta and Google.
WHY IT IS CALLED SMART EHR
“Smart” is not a badge on a login screen. It is six modules that share one record, one clock and one audit trail — and eight rules that decide how every screen in the system behaves.
The chart itself: problems, allergies, medications, vitals, immunizations, orders, results, referrals and signed notes.
Built to the ONC 2015 Edition Cures Update criteria it can honestly claim, with a compliance matrix that says what is built, partial, and deliberately absent.
The visit, heard in the room, turned into the note the clinician edits and signs.
Speech is transcribed, four model passes structure it, and the draft carries its source attributes — AI-assisted and the model name — onto the note.
Times a patient can actually be seen, because the rota says somebody is in the building.
Open slots are checked against real clinician shifts and the site they are working, not just office hours, then held together by a four-rung reminder ladder.
From the signed note to the paid claim, as a pipeline rather than a pile of forms.
Codes suggested from medical decision making, payer edits applied before the payer sees them, a real X12 837P built, denials read and corrected as replacements.
Every medication given in clinic, with the arithmetic done and the dangerous step guarded.
Millilitres, the mark on the syringe, stop and override gates for a dose above the label, and consent bound to the IV that needs it.
The patient's own app: their record, their bookings, their refills, their bill.
View, download and transmit, home readings that alert the practice, proxy access for a parent, push notifications that never say a word of the record.
A code shows what it means, a lab shows its reference range, a rule names the guideline it came from. Nobody has to already know.
Every list opens on what just happened — the SmartBox, the chart, the billing queue — because that is what the next click is about.
No allergies on file is a one-click "no known allergies". An overdue A1c is a one-click order, not a red dot that shames somebody.
Dose in millilitres, percent total body weight lost, the E/M level the documentation supports, the next ship-by date. The system does the arithmetic.
A prescription reads the allergy list; a charge reads the note; a reminder reads the rota; a consent binds to the service it was signed for.
A penicillin-class allergy blocks. A dose above the labeled maximum needs a physician's override. Routine work is never interrupted to prove a point.
The coder reads the signed note. The lens reads the room while the visit is still happening, against the same engine that will file the claim.
A draft says it is a draft and names the model that wrote it. An integration that is not connected says so. The compliance matrix lists what is not built.
ANYWHERE YOU WORK
One system, three shapes. The phone in your coat, the tablet in the room and the laptop at the desk are the same software and the same record — not an app, a portal and a spreadsheet pretending to agree.
Smart EHR in your pocket.
Chart, scribe, inbox and schedule on the device already in your coat. The scribe records from the phone, the tab bar sits where your thumb is, and Face ID or a passkey opens it.
The room’s device.
Consent signed on the glass, the med-admin calculator at the counter, the day board on the wall, and a patient filling their own intake while they wait.
The whole practice.
Billing queues, payroll, campaign dashboards and the platform page. Nothing is a cut-down version — the same system, more screen.
THE PARTS PEOPLE ASK ABOUT
Four things a practice always asks to see before it signs: the dose arithmetic, the refill clock, what happens when a lead arrives, and how one button turns into a posted review.
SMART MED ADMIN
Pick the product and the presentation that is actually on the shelf, enter the dose you intend, and the system returns the number that goes in the syringe.
REFILLS AND SHIPMENTS
The tracker walks each patient’s actual consumption — vial size, weekly dose, every dose change — and computes the date their next shipment has to go out.
NOTHING GOES UNSEEN
A new lead or an inbound text alerts the team by default — no preference to switch on, no row to backfill, and no silent inbox.
ONE TOUCH
From the patient or the lead in front of you: one button to reach them, and one button to ask for the thing that grows the practice.
PAID ADS, WITHOUT THE AGENCY
A practice paying a $10,000 build and $1,500 a month spends $28,000 in the first year before a single dollar of ad spend. At $3,000 a month it is $46,000. Athena is $759 a month, and the campaigns, the creative, the landing pages, the lead chase and the reporting are all inside it.
$18,000 – $46,000what a practice stops paying in year one, before a dollar of ad spend — and the creative and the patient list stay yours, permanently.
Physician-supervised weight care that actually fits your week. No lectures, no guesswork — a plan built around your labs, your schedule and your goal. New patient visits open this week.
An example of a creative this system generates. Your ads carry your practice’s name, offer and imagery.
Written and produced in the app
One sentence, or pick the service from the catalog the practice already keeps.
Headline, primary text and call to action, written as a direct-response marketer would, for this practice and this service.
Movie-grade video from Google Veo 3 or Kling, and photoreal stills from Flux — or upload your own photo or clip and it is used instead.
You read it, you approve it, and the campaign, ad set, creative, lead form and landing page are created on Meta in one call.
Uri’El texts and calls within about a minute and chases daily until there is a decision. Cost per lead and per booked patient come back to the dashboard.
You own every frame it generates and every patient it brings. Nothing is held in an agency’s account.
ONE PLATFORM. FIVE OPERATING DIMENSIONS.
Toggle through the operating system. Each capability shares identity, workflow state, accountability, and reporting instead of behaving like another disconnected app.
PATIENT OPERATIONS
Coordinate inquiry, scheduling, balances, medication tracking, communication, and follow-up from one operating view.
Explore this capabilityFINANCE + COLLECTIONS
Connect patient balances, payment links, plans, recurring charges, payroll, and collections visibility without exporting the story.
Explore this capabilityINTELLIGENT GROWTH
Use AI-assisted drafting, campaign analytics, lead follow-up, referral workflows, reviews, and conversion feedback inside the operating system.
Explore this capabilitySIGNATURE THERAPIES
Connect exact treatment selection, mobile consent, compatibility review, preparation, administration, SOAP documentation, and clinical history.
Explore this capabilityCONTROL + CONTINUITY
Use mandatory authenticator 2FA, role controls, automatic logoff, audit records, encrypted infrastructure, and separately provisioned environments.
Explore this capabilityOPERATE THE PLATFORM
Explore four end-to-end journeys that connect the front desk, revenue cycle, growth engine, and advanced clinical workflow.
PATIENT JOURNEY
Select any step or run the complete journey. The simulation shows how one action changes the shared operating record.
A new patient request enters one accountable queue.
REVENUE JOURNEY
Select any step or run the complete journey. The simulation shows how one action changes the shared operating record.
The visit, responsibility, and open amount stay connected.
AI + GROWTH JOURNEY
Select any step or run the complete journey. The simulation shows how one action changes the shared operating record.
The inquiry retains campaign and landing-page context.
CLINICAL JOURNEY
Select any step or run the complete journey. The simulation shows how one action changes the shared operating record.
The exact therapy, dose plan, and patient context are recorded.
IPMS CONFIGURATION INTELLIGENCE
Answer four quick questions. The platform will recommend the right licensing tier, integration path, capability set, and rollout sequence. Change any answer and the blueprint responds immediately.
ONE SYSTEM, CONNECTED BY DESIGN
Replace handoffs across disconnected tools with a shared operational record. Staff see the next action, leaders see the whole system, and patients get a more coherent experience.
Keep scheduling, patient balances, payment links, medication tracking, follow-ups, and team communication close to the patient record.
Explore patient operationsCoordinate invoices, payment plans, collections visibility, payroll, pay cycles, and operational books without losing the clinical context.
Bring time, leave, coverage, hiring, onboarding, evaluations, and staff documents into the same operating environment.
“I summarized today’s new inquiries, identified two ready-to-book conversations, and drafted the next follow-up for your team.”
AI + GROWTH OPERATIONS
Athena adds AI drafting, summaries and web assistance, campaign analytics, Meta Ads with a complete in-house setup, Google Ads with movie-quality video generation, conversion feedback, follow-up sequences, referrals, reviews, and SEO workflows.
SIGNATURE THERAPIES + CONSENT
Olympus adds mobile consent signing and Signature Therapies workflows with compatibility-gated preparation, service-linked signatures, and SOAP records.
IPMS supports documentation and workflow. Clinical judgment, protocols, credentials, and consent language remain the practice’s responsibility.
WORKFLOW + INTEGRATIONS
IPMS coordinates the practice record while supporting the payment, communications, calendar, advertising, and business services your team already relies on.
48 SCENARIOS
Illustrative scenarios, not customer statements. Each one is a composite example of how a practice uses IPMS, written to show the work the software does. No real person or practice is named or quoted.
The note is done before I leave the room. I used to carry six charts home on a Friday.
The lens told me the visit already supported the level I was about to undercode. I added one sentence while she was still sitting there.
Five subscriptions became one login. The billing company was the fourth thing we stopped paying for.
Denials used to be a shoebox. Now they come back, get read past the dollar figure, and go out as corrected claims instead of duplicates.
I stopped doing millilitre math on a sticky note. It tells me the mark on the syringe.
The reminder ladder cut our no-shows more than anything we tried, and it never double-texts anybody.
Consent is signed on the tablet and bound to the service. When somebody asks for it a year later it takes ten seconds.
Payroll, time off and the clinical day are the same system now. I stopped reconciling two worlds every other Friday.
I was quoted ten thousand to set up ads and fifteen hundred a month to run them. The app does it and I keep the creative.
I described the offer in a sentence. Twelve seconds of video came back that I would have paid a crew for.
Cost per booked patient is a number on a dashboard instead of an argument with an agency.
The tracker tells me who needs a shipment two days out. Nobody runs out any more.
Every text pings every device. We have not lost an inbound message since we switched.
One button asks for the Google review and the patient is two taps from posting it. Our rating moved in a month.
A positive item on the depression screen raises a same-day alert. That is not a feature, that is a safety net.
The claim is built from the note. I have not typed a code into a second system in months.
It runs on my phone between rooms and on the laptop at night. Same system, same data, no cut-down version.
The compatibility gate stopped a preparation that nobody in the room would have caught.
Patients book themselves into times somebody is actually working. That alone ended the double-booking calls.
New leads are texted and called inside a minute. The ones we used to lose were the ones we answered on Monday.
Parents switch into a child’s record from their own account, and every read is logged with their name on it.
Health maintenance names the guideline it came from. Nobody argues with the reminder any more.
Prescribing goes out under my own identity, with my DEA and my SPI. That mattered to me more than the price.
The access log cannot be edited and it proves it with a hash chain. Our last audit took an afternoon.
Staff charts are sealed until somebody breaks the seal on the record. That ended an awkward conversation permanently.
The patient app is a real app. Patients install it and stop calling to ask what their result said.
The integrity guard caught a claim that did not match the visit. We would have filed it.
The autopilot codes, guards, stages and transmits overnight. I look at exceptions, not at a queue.
A patient who cannot be reached by text or email becomes a phone call on somebody’s list instead of a silence.
I upload a clip from my own phone and it becomes the ad. My patients look like my patients.
Every provider is enrolled under their own name on one subscription. Onboarding a new clinician is an afternoon.
Lab orders leave as HL7 and the results come back with flags and ranges. No more portal hopping.
Payment links, plans and receipts all in the row I am already looking at. Collections stopped being a project.
The order set turns a GLP-1 start into one click with the right labs and the right diagnoses attached.
Scheduling knows which site a clinician is at that day. That was the thing every other system guessed at.
Ads, landing page, lead form and the booking all came from one place. I never opened Ads Manager.
The SmartBox is the first thing I open. It is everything waiting on me, recent first.
The after-visit summary prints in the patient’s language, not in mine.
Prior authorisation stopped living in a fax machine. It has a worklist and an appeal path.
Hiring, onboarding and the evaluation are in the same place as the schedule they affect.
Uri’El answers the front-desk texts at nine at night and hands anything clinical straight to a human.
The reconciliation step means the medication list is actually true after a hospital visit.
Co-signature chases the attending every day until it is signed. Nothing sits unsigned for a week any more.
My own instance, my own database, my own domain. I am not a row in somebody’s shared table.
The missed-appointment fee charges itself, after the disclosure the patient already agreed to.
Home weights and blood pressures come in on their own and chart themselves.
I moved off a system that owned my data. The export here is a button, and it is mine.
The nightly backup and the daily self-scan email mean I find out before a patient does.
PRICING
Every tier begins with the same durable core: the Smart EHR with Smart Scribe, Smart Scheduling and smart payment integration, a private practice environment, guided provisioning, and automatic payment. Tiers scale by providers and team members — 2, 4, 8 — and add growth operations and specialized clinical workflows as you move up.
Protect the practice
$6,469.20/year with annual prepayment · save 10%
Name your own price · spin for up to 10% off year oneUp to 2 providers or team members
Prepay the first year and half of the $5,850 provisioning fee is waived; monthly billing includes the full fee.
e-Prescribing included for 2 prescribers · +$30/month per additional prescriber
The complete operating system for a focused practice — Smart EHR, Smart Scribe, Smart Scheduling and smart payment integration included — without AI growth tools, advertising automation, consent signing, or Signature Therapies.
Most selected
Intelligence for growth
$8,197.20/year with annual prepayment · save 10%
Name your own price · spin for up to 10% off year oneUp to 4 providers or team members
Prepay the first year and half of the $9,500 provisioning fee is waived; monthly billing includes the full fee.
e-Prescribing included for 2 prescribers · +$30/month per additional prescriber
Everything in Aegis for a larger team, plus the complete AI, marketing, advertising, automation, and analytics suite — Meta Ads set up entirely in-house and Google Ads with movie-quality video generation.
The summit of practice operations
$9,709.20/year with annual prepayment · save 10%
Name your own price · spin for up to 10% off year oneUp to 8 providers or team members
Prepay the first year and half of the $15,600 provisioning fee is waived; monthly billing includes the full fee.
e-Prescribing included for 2 prescribers · +$30/month per additional prescriber
Everything in Athena for up to 8 providers or team members, plus Signature Therapies, permanent mobile consent signing, and the Twilio automated receptionist.
All plans require a 36-month commitment, then renew every 12 months unless you give 90 days' written notice before the term ends. Choose automatic monthly payment or Annual automatic prepayment · 10% discount. e-Prescribing is included for 2 prescribers on every plan; each additional prescriber is $30/month, billed with the plan for the same term. The infrastructure build-out and provisioning fee is charged once, with the first payment: prepay the first year and half of it is waived; monthly billing includes the full fee. Cancelling early, or without that notice, makes any waived part of the provisioning fee (half on a prepaid year) due at that time.
SECURITY + PROVISIONING
A dedicated practice instance is configured around your brand, selected tier, and staff access.
Authenticator-based two-factor enrollment, role controls, a 15-minute idle timeout, and a 12-hour absolute session limit protect access to PHI.
HIPAA-ready production configuration is available with an executed BAA, approved integrations, encrypted infrastructure, and shared-responsibility controls.
FAQ
No. Each licensed practice receives a separately provisioned environment configured for its organization and plan.
The Smart EHR — Smart Scribe, Smart Scheduling and smart payment integration — plus patients, payroll, HR, the text inbox and the staff portal. e-Prescribing is included for 2 prescribers; additional prescribers are $30/month each.
Athena includes the AI, marketing, automation and analytics suite, Meta Ads with a complete in-house setup, and Google Ads with movie-quality video generation. Olympus includes everything in Athena plus Signature Therapies, consent, and voice workflows.
Plans are sized by providers and team members with a login: up to 2 on Aegis, 4 on Athena and 8 on Olympus. 9 or more? Enterprise pricing brings volume discounts and a customized setup — write to sales@myipms.app.
No. IPMS supports workflow and documentation. It does not replace professional judgment, prescribing authority, credentialing, or independent verification.
Yes, when the record system provides a supported API or export. DrChrono has a native OAuth connection; other EMR migrations and interfaces are assessed for scope, data access, and security before provisioning.
Plans carry a 36-month commitment with automatic monthly payment or discounted annual prepayment. 36-month license, then renews every 12 months unless you give 90 days' written notice before the term ends. Prepay the first year and half of the provisioning fee is waived; monthly billing includes the full fee. Cancelling early, or without that notice, makes any waived part of the provisioning fee (half on a prepaid year) due at that time. Review the complete license terms before checkout.
A BETTER OPERATING DAY
Choose a plan, tell us about your team, and begin provisioning your private IPMS environment.