LIVE PRACTICE OPERATING SYSTEMIPMS / 01

THE OPERATING LAYER FOR INDEPENDENT MEDICINE

Run the practice.
Keep care moving.

IPMS puts the Smart EHR — Smart Scribe, Smart Scheduling and smart payment integration, standard on every plan — together with people operations, in-house Meta and Google advertising, outreach, and specialized clinical records in one private environment built around your practice.

No generic shared workspace. Your team receives a separately provisioned practice environment.

IPMonday overview Practice active
SEPTEMBER 05

Good evening, Dr. Morgan

Today’s schedule123 visits remaining
Open balances$4,8408 follow-ups queued
New inquiries72 ready to book
Today’s flowView calendar
  1. Jordan LeeFollow-up · Complete
  2. Amara SinghNew patient · In room
  3. Taylor BrooksTelehealth follow-up
OperationsThis week
Booked from outreach18
PATIENT OPERATIONSMonday overview

THE CASE FOR IPMS

Nine reasons a practice moves, in about two minutes.

Every claim on these slides is a feature that exists in the software today. Use the tabs, the arrows or the keyboard — it pauses the moment you touch it.

ONE SYSTEM Every plan

The whole practice on one record.

Front desk, chart, billing, payroll and marketing are one system with one patient record underneath — not five subscriptions pretending to be a workflow.

  • The visit, the note, the charge, the claim and the payment are the same thread
  • Every state change is written to an audit trail somebody can read back
  • Your own private environment, provisioned for your practice alone
  • One sign-in, role-based, with automatic logoff and mandatory two-factor

THE SYSTEM, MODELLED

This is the desk it actually runs on.

A three-dimensional model of the product in use — laptop, tablet and phone, with the real interface on each screen. Drag it, or use the arrow keys, to look around.

Shown on the model: the SmartBox worklist and day board on the laptop, a patient chart with the scribe listening on the phone, and a consent signature bound to its service on the tablet.

Private practice environmentProvisioned for your organization

Role-based controlsAccess aligned to staff responsibilities

Operational continuityAudit records and backup workflows

SMART EHR · STANDARD ON EVERY PLAN

The chart, the scribe, the schedule and the payment — included from the first tier.

Every IPMS plan ships the complete Smart EHR. Growth plans add Meta Ads with a complete in-house setup and Google Ads with movie-quality video generation, so the system that documents the visit also fills the schedule. e-Prescribing for 2 prescribers is included on every plan; additional prescribers are $30/month each.

01Standard on every plan

Smart EHR

Encounters, signed notes, problems, allergies, medications with e-prescribing for two prescribers, lab and imaging orders, referrals, the coding lens and the SmartRecord patient portal. The chart is the point, not a premium.

02Standard on every plan

Smart Scribe

Ambient documentation: on-device speech becomes a structured, reviewable note while the visit is still happening. The clinician reviews and signs.

03Standard on every plan

Smart Scheduling

Conflict-checked online self-booking, provider availability by day and site, reminders that escalate to a phone call, and same-day rescheduling.

04Standard on every plan

Smart Payment Integration

Balances, payment links, weekly plans, receipts and reconciliation through Square or Stripe, tied to the visit rather than a separate terminal.

05Athena and Olympus

Meta Ads, complete in-house setup

Campaigns, ad sets, lead forms and landing pages built, launched and paused from inside the system, with cost per lead and per booked patient. No agency.

06Athena and Olympus

Google Ads + movie-quality video

Search campaigns with conversion feedback, and cinematic, photorealistic video and image creative generated in-house for both Meta and Google.

WHY IT IS CALLED SMART EHR

Because the chart does the work a chart can do.

“Smart” is not a badge on a login screen. It is six modules that share one record, one clock and one audit trail — and eight rules that decide how every screen in the system behaves.

Smart EHR

The chart itself: problems, allergies, medications, vitals, immunizations, orders, results, referrals and signed notes.

Built to the ONC 2015 Edition Cures Update criteria it can honestly claim, with a compliance matrix that says what is built, partial, and deliberately absent.

Smart Scribe

The visit, heard in the room, turned into the note the clinician edits and signs.

Speech is transcribed, four model passes structure it, and the draft carries its source attributes — AI-assisted and the model name — onto the note.

Smart Scheduling

Times a patient can actually be seen, because the rota says somebody is in the building.

Open slots are checked against real clinician shifts and the site they are working, not just office hours, then held together by a four-rung reminder ladder.

Smart Billing

From the signed note to the paid claim, as a pipeline rather than a pile of forms.

Codes suggested from medical decision making, payer edits applied before the payer sees them, a real X12 837P built, denials read and corrected as replacements.

Smart Med Admin

Every medication given in clinic, with the arithmetic done and the dangerous step guarded.

Millilitres, the mark on the syringe, stop and override gates for a dose above the label, and consent bound to the IV that needs it.

SmartRecord

The patient's own app: their record, their bookings, their refills, their bill.

View, download and transmit, home readings that alert the practice, proxy access for a parent, push notifications that never say a word of the record.

The eight rules the product is built to

  1. Show the definition, not just the label.

    A code shows what it means, a lab shows its reference range, a rule names the guideline it came from. Nobody has to already know.

  2. Recent first, search second, browse last.

    Every list opens on what just happened — the SmartBox, the chart, the billing queue — because that is what the next click is about.

  3. Missing data is a button, not a badge.

    No allergies on file is a one-click "no known allergies". An overdue A1c is a one-click order, not a red dot that shames somebody.

  4. Compute what can be computed.

    Dose in millilitres, percent total body weight lost, the E/M level the documentation supports, the next ship-by date. The system does the arithmetic.

  5. Nothing in isolation.

    A prescription reads the allergy list; a charge reads the note; a reminder reads the rota; a consent binds to the service it was signed for.

  6. Guard the dangerous step; never nag the safe one.

    A penicillin-class allergy blocks. A dose above the labeled maximum needs a physician's override. Routine work is never interrupted to prove a point.

  7. Bill from the chart, not from a form.

    The coder reads the signed note. The lens reads the room while the visit is still happening, against the same engine that will file the claim.

  8. Be honest about what the system knows.

    A draft says it is a draft and names the model that wrote it. An integration that is not connected says so. The compliance matrix lists what is not built.

ANYWHERE YOU WORK

Smart EHR in your pocket.

One system, three shapes. The phone in your coat, the tablet in the room and the laptop at the desk are the same software and the same record — not an app, a portal and a spreadsheet pretending to agree.

Phone

Smart EHR in your pocket.

Chart, scribe, inbox and schedule on the device already in your coat. The scribe records from the phone, the tab bar sits where your thumb is, and Face ID or a passkey opens it.

Tablet

The room’s device.

Consent signed on the glass, the med-admin calculator at the counter, the day board on the wall, and a patient filling their own intake while they wait.

Laptop

The whole practice.

Billing queues, payroll, campaign dashboards and the platform page. Nothing is a cut-down version — the same system, more screen.

THE PARTS PEOPLE ASK ABOUT

Specifics, not adjectives.

Four things a practice always asks to see before it signs: the dose arithmetic, the refill clock, what happens when a lead arrives, and how one button turns into a posted review.

SMART MED ADMIN

Nobody does the arithmetic in their head.

Pick the product and the presentation that is actually on the shelf, enter the dose you intend, and the system returns the number that goes in the syringe.

  • Millilitres, and the mark to draw to on a U-100 insulin syringe
  • Which syringe to reach for, and how many doses the vial holds
  • A volume too small to measure accurately is a stop, not a shrug
  • A dose above the labeled maximum needs a physician’s written override
  • A jump that skips a titration step warns against the dose the chart already has
  • A class allergy or a missing date of birth is a critical block
  • Recording it writes the medication, the dose and the sig into the chart — and, for GLP-1s, the dose into the shipment tracker
  • So the chart, the tracker and the syringe always agree

REFILLS AND SHIPMENTS

Know the reorder date before the patient calls.

The tracker walks each patient’s actual consumption — vial size, weekly dose, every dose change — and computes the date their next shipment has to go out.

  • A next ship-by date per patient, recomputed the moment a dose changes
  • A due list of everyone inside two days, sorted by urgency
  • Overdue is stated in days, with the date it should have shipped
  • Refill requests from the patient app land in the same worklist
  • Prescription benefit and medication history answer before you send
  • Nobody runs out because a spreadsheet was not updated

NOTHING GOES UNSEEN

Every lead, every patient message, on every device.

A new lead or an inbound text alerts the team by default — no preference to switch on, no row to backfill, and no silent inbox.

  • A tone on every signed-in device the moment a message or a lead arrives
  • Quiet hours read the practice’s own clock, never the server’s
  • A text the inbox flags urgent breaks through quiet hours and a muted switch
  • Web push to a phone that is not even in the app
  • A dangerous home reading from a patient alerts the practice at once
  • A positive depression-screen item raises a same-day alert
  • Administrators get a daily self-scan email when the system itself looks wrong

ONE TOUCH

Call, text, email or ask for the review.

From the patient or the lead in front of you: one button to reach them, and one button to ask for the thing that grows the practice.

  • Call or text from the record, through the practice’s own number
  • Email and SmartMeet video follow-ups from the same row
  • A Google review ask that goes out by text and on the receipt
  • One tap opens Google’s write-a-review box, already signed in on their phone
  • Two taps total to a posted review — which is why they finish it
  • Every ask is tokenized, so you see who clicked
  • Nobody is asked more than once every 90 days

PAID ADS, WITHOUT THE AGENCY

Stop renting your own marketing.

A practice paying a $10,000 build and $1,500 a month spends $28,000 in the first year before a single dollar of ad spend. At $3,000 a month it is $46,000. Athena is $759 a month, and the campaigns, the creative, the landing pages, the lead chase and the reporting are all inside it.

The usual way

Account build and Meta setup
up to $10,000 one time
Monthly management retainer
$1,500 – $3,000
Creative production
billed per shoot or per asset
Ad spend
paid by you, on top
Who owns the creative
often the agency
Who owns the patient list
often the agency’s account
Turnaround on a new ad
days to weeks

Included with Athena and Olympus

Account build and Meta setup
$0 — the app does it
Monthly management retainer
$0 — included in the plan
Creative production
generated in-house, unlimited
Ad spend
paid by you, direct to Meta or Google
Who owns the creative
you, forever
Who owns the patient list
you, in your own database
Turnaround on a new ad
a few clicks

$18,000 – $46,000what a practice stops paying in year one, before a dollar of ad spend — and the creative and the patient list stay yours, permanently.

Your PracticeSponsored · Facebook · Instagram · Reels

Physician-supervised weight care that actually fits your week. No lectures, no guesswork — a plan built around your labs, your schedule and your goal. New patient visits open this week.

12-second widescreen video, generated from the practice’s own brief
yourpractice.comAre you ready for change?
Book now

An example of a creative this system generates. Your ads carry your practice’s name, offer and imagery.

Written and produced in the app

From a sentence to a live campaign.

  1. Describe the offer

    One sentence, or pick the service from the catalog the practice already keeps.

  2. Uri’El writes the ad

    Headline, primary text and call to action, written as a direct-response marketer would, for this practice and this service.

  3. The studio renders it

    Movie-grade video from Google Veo 3 or Kling, and photoreal stills from Flux — or upload your own photo or clip and it is used instead.

  4. Review, then go live

    You read it, you approve it, and the campaign, ad set, creative, lead form and landing page are created on Meta in one call.

  5. The lead is worked

    Uri’El texts and calls within about a minute and chases daily until there is a decision. Cost per lead and per booked patient come back to the dashboard.

You own every frame it generates and every patient it brings. Nothing is held in an agency’s account.

IPMS PLATFORMIntegrated Practice Management System

ONE PLATFORM. FIVE OPERATING DIMENSIONS.

See the whole practice.
Then move it forward.

Toggle through the operating system. Each capability shares identity, workflow state, accountability, and reporting instead of behaving like another disconnected app.

PATIENT OPERATIONS

Every patient has a visible next action.

Coordinate inquiry, scheduling, balances, medication tracking, communication, and follow-up from one operating view.

Explore this capability
IPMS / Patient flowLIVE SYSTEM
12visits coordinated today3 next actions ready
  • Amara SinghVisit noteIn room
  • Jordan LeePayment receivedConfirmed
  • Taylor BrooksMessage queuedFollow-up
Practice operating record

OPERATE THE PLATFORM

Do not just read about it.
Move the work yourself.

Explore four end-to-end journeys that connect the front desk, revenue cycle, growth engine, and advanced clinical workflow.

PATIENT JOURNEY

From inquiry to a confirmed visit.

Select any step or run the complete journey. The simulation shows how one action changes the shared operating record.

IPMSConnected operating record1 / 4
CURRENT STATENew inquiry

A new patient request enters one accountable queue.

Ownership assignedRecorded now

IPMS CONFIGURATION INTELLIGENCE

Describe the practice.
See the operating blueprint.

Answer four quick questions. The platform will recommend the right licensing tier, integration path, capability set, and rollout sequence. Change any answer and the blueprint responds immediately.

Personalizes this preview only. Nothing is submitted.
Providers and team members
What should IPMS accelerate? Select all that apply

ONE SYSTEM, CONNECTED BY DESIGN

From front desk to finance, the work stays in motion.

Replace handoffs across disconnected tools with a shared operational record. Staff see the next action, leaders see the whole system, and patients get a more coherent experience.

01

Patient operations

Keep scheduling, patient balances, payment links, medication tracking, follow-ups, and team communication close to the patient record.

Explore patient operations
02

Practice finance

Coordinate invoices, payment plans, collections visibility, payroll, pay cycles, and operational books without losing the clinical context.

03

People and staffing

Bring time, leave, coverage, hiring, onboarding, evaluations, and staff documents into the same operating environment.

Practice assistantReview before sending
“I summarized today’s new inquiries, identified two ready-to-book conversations, and drafted the next follow-up for your team.”
Lead responseCampaign insightDraft ready

AI + GROWTH OPERATIONS

Automation that works inside the practice workflow.

Athena adds AI drafting, summaries and web assistance, campaign analytics, Meta Ads with a complete in-house setup, Google Ads with movie-quality video generation, conversion feedback, follow-up sequences, referrals, reviews, and SEO workflows.

  • Connect inquiry, outreach, booking, and revenue signals
  • Keep generated work visible for team review
  • Measure cost per lead and booked patient
See growth capabilities

SIGNATURE THERAPIES + CONSENT

Specialized treatment records, bound to the right consent.

Olympus adds mobile consent signing and Signature Therapies workflows with compatibility-gated preparation, service-linked signatures, and SOAP records.

IPMS supports documentation and workflow. Clinical judgment, protocols, credentials, and consent language remain the practice’s responsibility.

CONSENT STATUSSigned and linkedMobile signature · 10:42 AM
PREPARATION CHECKCompatibility reviewedReady for authorized staff
CLINICAL RECORDSOAP note attachedPermanent service history

WORKFLOW + INTEGRATIONS

The work connects without pretending every tool is the same.

IPMS coordinates the practice record while supporting the payment, communications, calendar, advertising, and business services your team already relies on.

  1. 01
    CaptureBooking, inquiry, payment, or team action enters the workflow.
  2. 02
    CoordinateOwnership, status, and next actions stay visible.
  3. 03
    CompleteWork resolves into the operational record and reporting.
DrChronoStripeSquareQuickBooksTwilioRingCentralGoogleMetaSmartMeet

48 SCENARIOS

What the work sounds like from the inside.

Illustrative scenarios, not customer statements. Each one is a composite example of how a practice uses IPMS, written to show the work the software does. No real person or practice is named or quoted.

The note is done before I leave the room. I used to carry six charts home on a Friday.
Physician ownerWeight and metabolic care · 3 providersSmart Scribe
The lens told me the visit already supported the level I was about to undercode. I added one sentence while she was still sitting there.
PhysicianFamily medicine · 2 providersCoding lens
Five subscriptions became one login. The billing company was the fourth thing we stopped paying for.
Practice managerPrimary care · 8 team membersOne system
Denials used to be a shoebox. Now they come back, get read past the dollar figure, and go out as corrected claims instead of duplicates.
Billing leadMultispecialty · 6 providersDenials
I stopped doing millilitre math on a sticky note. It tells me the mark on the syringe.
Nurse practitionerWellness and aesthetics · 2 providersSmart Med Admin
The reminder ladder cut our no-shows more than anything we tried, and it never double-texts anybody.
Front desk leadRehabilitation · 5 team membersReminders
Consent is signed on the tablet and bound to the service. When somebody asks for it a year later it takes ten seconds.
OwnerIV therapy lounge · 4 team membersConsent
Payroll, time off and the clinical day are the same system now. I stopped reconciling two worlds every other Friday.
Office administratorInternal medicine · 7 team membersPayroll
I was quoted ten thousand to set up ads and fifteen hundred a month to run them. The app does it and I keep the creative.
Physician ownerConcierge primary care · 1 providerAdvertising
I described the offer in a sentence. Twelve seconds of video came back that I would have paid a crew for.
Marketing coordinatorMed spa · 6 team membersCreative studio
Cost per booked patient is a number on a dashboard instead of an argument with an agency.
Practice managerEndocrinology · 4 providersAttribution
The tracker tells me who needs a shipment two days out. Nobody runs out any more.
PhysicianWeight management · 3 providersRefills
Every text pings every device. We have not lost an inbound message since we switched.
Medical assistantPrimary care · 9 team membersAlerts
One button asks for the Google review and the patient is two taps from posting it. Our rating moved in a month.
OwnerSports medicine · 5 providersReviews
A positive item on the depression screen raises a same-day alert. That is not a feature, that is a safety net.
PhysicianBehavioral health · 2 providersScreening
The claim is built from the note. I have not typed a code into a second system in months.
Billing managerOrthopedics · 11 team membersSmart Billing
It runs on my phone between rooms and on the laptop at night. Same system, same data, no cut-down version.
Practice ownerDirect primary care · 2 providersPortable
The compatibility gate stopped a preparation that nobody in the room would have caught.
Clinical directorInfusion centre · 8 team membersSafety
Patients book themselves into times somebody is actually working. That alone ended the double-booking calls.
Front deskChiropractic and rehab · 4 team membersSmart Scheduling
New leads are texted and called inside a minute. The ones we used to lose were the ones we answered on Monday.
Physician ownerLongevity clinic · 3 providersLead engine
Parents switch into a child’s record from their own account, and every read is logged with their name on it.
Office managerPediatrics · 7 team membersProxy access
Health maintenance names the guideline it came from. Nobody argues with the reminder any more.
Nurse managerPrimary care · 10 team membersCare gaps
Prescribing goes out under my own identity, with my DEA and my SPI. That mattered to me more than the price.
PhysicianTelehealth weight care · 4 providerse-Prescribing
The access log cannot be edited and it proves it with a hash chain. Our last audit took an afternoon.
Compliance officerMulti-site group · 14 team membersAudit
Staff charts are sealed until somebody breaks the seal on the record. That ended an awkward conversation permanently.
OwnerHormone and wellness · 3 providersPrivacy
The patient app is a real app. Patients install it and stop calling to ask what their result said.
Practice managerDermatology · 6 providersSmartRecord
The integrity guard caught a claim that did not match the visit. We would have filed it.
Billing leadWeight and wellness · 5 team membersIntegrity
The autopilot codes, guards, stages and transmits overnight. I look at exceptions, not at a queue.
Physician ownerFunctional medicine · 2 providersRCM autopilot
A patient who cannot be reached by text or email becomes a phone call on somebody’s list instead of a silence.
SchedulerPhysical therapy · 9 team membersOutreach
I upload a clip from my own phone and it becomes the ad. My patients look like my patients.
OwnerIV and recovery · 4 team membersOwn content
Every provider is enrolled under their own name on one subscription. Onboarding a new clinician is an afternoon.
Medical directorWeight care group · 12 team membersPrescriber seats
Lab orders leave as HL7 and the results come back with flags and ranges. No more portal hopping.
Practice managerAllergy and immunology · 5 providersLabs
Payment links, plans and receipts all in the row I am already looking at. Collections stopped being a project.
Front desk leadPrimary care · 8 team membersPayments
The order set turns a GLP-1 start into one click with the right labs and the right diagnoses attached.
PhysicianObesity medicine · 3 providersOrder sets
Scheduling knows which site a clinician is at that day. That was the thing every other system guessed at.
Operations leadTwo-site group · 13 team membersMulti-site
Ads, landing page, lead form and the booking all came from one place. I never opened Ads Manager.
OwnerAesthetics and injectables · 4 team membersCampaigns
The SmartBox is the first thing I open. It is everything waiting on me, recent first.
Physician assistantUrgent care · 10 team membersSmartBox
The after-visit summary prints in the patient’s language, not in mine.
Practice ownerWeight and diabetes · 6 providersDocuments
Prior authorisation stopped living in a fax machine. It has a worklist and an appeal path.
Billing managerPain management · 7 team membersPrior auth
Hiring, onboarding and the evaluation are in the same place as the schedule they affect.
Office administratorFamily practice · 6 team membersHR
Uri’El answers the front-desk texts at nine at night and hands anything clinical straight to a human.
Physician ownerMen’s health · 2 providersAI front desk
The reconciliation step means the medication list is actually true after a hospital visit.
Clinical leadWomen’s health · 5 providersReconciliation
Co-signature chases the attending every day until it is signed. Nothing sits unsigned for a week any more.
Practice managerMental health group · 9 team membersSupervision
My own instance, my own database, my own domain. I am not a row in somebody’s shared table.
OwnerRegenerative medicine · 3 providersYour environment
The missed-appointment fee charges itself, after the disclosure the patient already agreed to.
Front deskWellness clinic · 4 team membersNo-show fees
Home weights and blood pressures come in on their own and chart themselves.
Medical assistantEndocrine and weight · 7 team membersHome readings
I moved off a system that owned my data. The export here is a button, and it is mine.
Physician ownerIntegrative medicine · 2 providersEHI export
The nightly backup and the daily self-scan email mean I find out before a patient does.
Practice managerCardiology · 8 providersOperations

PRICING

Smart EHR standard on every plan. Priced by the size of your team.

Every tier begins with the same durable core: the Smart EHR with Smart Scribe, Smart Scheduling and smart payment integration, a private practice environment, guided provisioning, and automatic payment. Tiers scale by providers and team members — 2, 4, 8 — and add growth operations and specialized clinical workflows as you move up.

New · one spin Name your own price Up to 10% off year one · 20% with annual prepayment · half the provisioning fee waived when you prepay Play now

Aegis

Protect the practice

$599/month

$6,469.20/year with annual prepayment · save 10%

Name your own price · spin for up to 10% off year one

Up to 2 providers or team members

Prepay the first year and half of the $5,850 provisioning fee is waived; monthly billing includes the full fee.

e-Prescribing included for 2 prescribers · +$30/month per additional prescriber

The complete operating system for a focused practice — Smart EHR, Smart Scribe, Smart Scheduling and smart payment integration included — without AI growth tools, advertising automation, consent signing, or Signature Therapies.

  • Up to 2 providers or team members
  • Smart EHR standard: encounters, signed notes, problems, allergies, meds & e-prescribing, lab & imaging orders, referrals, coding lens, SmartRecord patient portal
  • Smart Scribe: ambient visit documentation, drafted while the room is still talking, signed by the clinician
  • Smart Scheduling: conflict-checked self-booking, provider availability by day and site, reminders
  • Smart payment integration: balances, charges, payment links, weekly plans & receipts (Square / Stripe)
  • Payroll, pay cycles, stubs, W-2 / 1099 summaries
  • Time clock, time off, clinician calendar & coverage
  • HR files, hiring pipeline, evaluations, onboarding
  • Unified patient text inbox, medication tracker & SmartMeet video follow-ups
  • Staff portal, audit trail, backups, finance and integrations
  • e-Prescribing included for 2 prescribers · $30/month per additional prescriber
  • $5,850 infrastructure build-out and provisioning fee: prepay the first year and half is waived; monthly billing includes the full fee
Start with Aegis

Most selected

Athena

Intelligence for growth

$759/month

$8,197.20/year with annual prepayment · save 10%

Name your own price · spin for up to 10% off year one

Up to 4 providers or team members

Prepay the first year and half of the $9,500 provisioning fee is waived; monthly billing includes the full fee.

e-Prescribing included for 2 prescribers · +$30/month per additional prescriber

Everything in Aegis for a larger team, plus the complete AI, marketing, advertising, automation, and analytics suite — Meta Ads set up entirely in-house and Google Ads with movie-quality video generation.

  • Everything in Aegis
  • Up to 4 providers or team members
  • AI drafting, summaries, web assistant, creative generation, and sales reporting
  • Meta Ads with complete in-house setup: campaigns, ad sets, lead forms, landing pages
  • Google Ads with movie-quality video generation for Meta and Google creative
  • Campaigns & Analytics: cost per lead and per booked patient, conversion feedback, budget guidance
  • Automated follow-up sequences (text + email) until a decision
  • Patient referral program with personal links
  • One-click Google review requests, tracked
  • Collections queue, aging report & late fees
  • Search Console & SEO: sitemap, structured data, ranking wins
  • $9,500 infrastructure build-out and provisioning fee: prepay the first year and half is waived; monthly billing includes the full fee
Start with Athena

Olympus

The summit of practice operations

$899/month

$9,709.20/year with annual prepayment · save 10%

Name your own price · spin for up to 10% off year one

Up to 8 providers or team members

Prepay the first year and half of the $15,600 provisioning fee is waived; monthly billing includes the full fee.

e-Prescribing included for 2 prescribers · +$30/month per additional prescriber

Everything in Athena for up to 8 providers or team members, plus Signature Therapies, permanent mobile consent signing, and the Twilio automated receptionist.

  • Everything in Athena
  • Up to 8 providers or team members
  • AI assistant on your website and text channels — replies, qualifies, books
  • Twilio automated receptionist for inbound and outbound call workflows
  • Autonomous lead chase: called within a minute, followed daily
  • Consent Form: mobile, text, email, or in-clinic signing with permanent service-linked records
  • Signature Therapies with consent-bound, compatibility-gated preparation and SOAP records
  • $15,600 infrastructure build-out and provisioning fee: prepay the first year and half is waived; monthly billing includes the full fee
Start with Olympus
New · one spin Name your own price Up to 10% off year one · 20% with annual prepayment · half the provisioning fee waived when you prepay Play now

All plans require a 36-month commitment, then renew every 12 months unless you give 90 days' written notice before the term ends. Choose automatic monthly payment or Annual automatic prepayment · 10% discount. e-Prescribing is included for 2 prescribers on every plan; each additional prescriber is $30/month, billed with the plan for the same term. The infrastructure build-out and provisioning fee is charged once, with the first payment: prepay the first year and half of it is waived; monthly billing includes the full fee. Cancelling early, or without that notice, makes any waived part of the provisioning fee (half on a prepaid year) due at that time.

SECURITY + PROVISIONING

Your practice gets its own operating environment.

Separate provisioning

A dedicated practice instance is configured around your brand, selected tier, and staff access.

2FA and automatic logoff

Authenticator-based two-factor enrollment, role controls, a 15-minute idle timeout, and a 12-hour absolute session limit protect access to PHI.

BAA-backed deployment

HIPAA-ready production configuration is available with an executed BAA, approved integrations, encrypted infrastructure, and shared-responsibility controls.

Read the security approach

FAQ

Before you choose a plan.

Is IPMS a shared multi-practice portal?

No. Each licensed practice receives a separately provisioned environment configured for its organization and plan.

What comes standard on every plan?

The Smart EHR — Smart Scribe, Smart Scheduling and smart payment integration — plus patients, payroll, HR, the text inbox and the staff portal. e-Prescribing is included for 2 prescribers; additional prescribers are $30/month each.

Which tier includes AI and marketing tools?

Athena includes the AI, marketing, automation and analytics suite, Meta Ads with a complete in-house setup, and Google Ads with movie-quality video generation. Olympus includes everything in Athena plus Signature Therapies, consent, and voice workflows.

How many people can use it?

Plans are sized by providers and team members with a login: up to 2 on Aegis, 4 on Athena and 8 on Olympus. 9 or more? Enterprise pricing brings volume discounts and a customized setup — write to sales@myipms.app.

Does IPMS make clinical decisions?

No. IPMS supports workflow and documentation. It does not replace professional judgment, prescribing authority, credentialing, or independent verification.

Can IPMS work with our current electronic medical record?

Yes, when the record system provides a supported API or export. DrChrono has a native OAuth connection; other EMR migrations and interfaces are assessed for scope, data access, and security before provisioning.

How does the plan commitment work?

Plans carry a 36-month commitment with automatic monthly payment or discounted annual prepayment. 36-month license, then renews every 12 months unless you give 90 days' written notice before the term ends. Prepay the first year and half of the provisioning fee is waived; monthly billing includes the full fee. Cancelling early, or without that notice, makes any waived part of the provisioning fee (half on a prepaid year) due at that time. Review the complete license terms before checkout.

A BETTER OPERATING DAY

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